Meeting Room Policy

Meeting Room Policy

The library’s public meeting rooms are reserved primarily for programs conducted or sponsored by the library, and secondarily for meetings of established and recognized institutions, groups and associations that serve residents of the Town of Brunswick and its environs. Meetings must be educational, cultural, or civic in nature, and open to the public.

Programs that are planned by the library take precedence over meetings of outside groups. The library reserves the right to pre-empt the use of meeting space upon three weeks notice. Reservations are made through the library staff.

 

General Rules of Use:

No admission fee or required donation may be charged.

Meeting rooms are not to be used for partisan political presentations, sales promotions, social affairs, or for the benefit of private individuals or commercial concerns engaged in marketing goods or services.

Except as a designation of location, the name of the library is not to be used in any publicity relating to use of meeting rooms.

The meeting rooms are available for use only during the library’s normal hours of operation.

The meeting rooms and kitchen area must be left clean and all trash put in receptacles. No food is allowed in the smaller meeting room.

Damage to library property during the course of a group meeting is the responsibility of the group.

The library cannot provide training or operators of audio-visual equipment.

The library will provide no storage space and assumes no responsibility for equipment or personal articles belonging to individuals using the meeting rooms.

An adult must be in attendance with groups whose members are under the age of 18. Children under the age of 12 must be accompanied by an adult while in the study or meeting room.

Library personnel have free access to meeting rooms at all times. Lights must stay on while rooms are in use. The library retains the right to monitor all meetings conducted on the premises to ensure compliance with these rules.

The small study room is available on a walk-in basis. There is a sign-in sheet on the door. Use is restricted to one hour if another person is waiting.

 

9/15/2009, revised 4/19/2011, 8/26/2011

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